Time and Attendance Solutions for the

Healthcare Industry

Time to focus on your own health

The 1.3m clinical and non-clinical NHS staff working at Trust sites and in the community face widely-reported workload pressures. They are also at risk of needlestick injury, verbal and physical abuse from patients (70,555 NHS staff were assaulted in 2015/16), and are twice as likely as other UK workers to suffer from stress and depression. To deliver outstanding patient care, they need to work in a safe and healthy environment, where the causes of absenteeism and presenteeism issues are tackled positively and the scheduling system cares for them too. 

Access Control Solutions for the Healthcare Industry

  • Facial recognition or finger print terminals for all staff

    To identify who is on site in case of an emergency and provide fool-proof clocking data, facial recognition or finger print scanning terminals enable clinical and non-clinical staff to clock in and out 24/7/365.

  • Use biometric solutions to keeps staff safe and reduce assaults

    To keep nurses, doctors and other staff safe, biometrics can restrict the free movement of patients and visitors to certain wards and communal areas. Biometric readers at access points around an A&E department can also prevent patients or intruders entering the main hospital.

  • Restrict access to patient data, medicines, and equipment

    Replacing swipe cards, badges or fobs which can be lost, shared, forgotten or stolen, biometric solutions secure access to medicines, equipment or research areas. Biometric scanners can also replace vulnerable password authentication systems on computers and equipment, both to protect patient data and ensure specialist equipment is not used by unauthorised or untrained clinical or administrative users.

  • Help health and social care workers clock in remotely

    Staff who work in the community can clock in using their mobile phones with GPS tracking built in to verify their location and keep them safe. 

  • Allow temporary access permissions for contractors

    Situated at main entrances and restricted areas, our cutting-edge biometric terminals and card scanners can be also be set up to allow temporary access for authorised contractors and maintenance teams.

Time and Attendance Software for the Healthcare Industry

  • See who’s clocked in or out in real-time 24/7

    Accessed on a PC or laptop, the Live Personnel Attendance Dashboard enables supervisors and managers to see who’s clocked in, who’s clocked out, and who is off sick or on holiday in real-time 24 hours a day.

  • Pay NHS staff accurately and import into Sage

    Hugely reducing administrative workload and minimising data entry errors, our software automatically deducts lunch breaks, late arrivals, early departures, holidays, sickness, even partial absences. Attendance data can then be imported into payroll software like Sage.  

  • Tackle absenteeism with the Bradford Factor calculator

    Public Health England put the cost to the NHS of staff absence due to poor health at £2.4bn a year – accounting for around £1 in every £40 of the total budget. This figure is before the cost of agency staff to cover shortfalls. Our built-in Bradford Factor calculator helps HR monitor absence patterns and task line managers or supervisors with uncovering the root causes of absence issues such as personal problems, poor management, or environment or cultural factors.

  • Deal with presenteeism and re-establish trust

    A recognised cause of presenteeism in the NHS is trust: many nurses and midwifes come in to work sick because they don’t trust the expertise of the temporary staff covering their shifts. With Jobstandard, you can track the time it takes a member of staff to complete a specified task and look for underperformance anomalies linked to presenteeism and ensure temporary cover is adequate to reassure sick staff that their patients will be in good hands.

  • Manage complex shift patterns with a drag and drop

    With patients often requiring round-the-clock care and supervision and some or all staff working to annual hours or flexitime contracts, our intuitive rostering software enables you to change or edit shifts with ease, monitor potential breaches of work rules and compliance, and deploy staff in the most productive way. 

  • Run fire roll call reports instantly on PC or mobile

    Managers can run fire roll call reports instantly on a PC or mobile. Roll calls can be site wide or display staff attendance at specific areas to escalate evacuations and inform attending emergency crews.

  • Reduce accidents and improve conditions

    Our software enables you to record and analyse workplace accidents to improve training and take preventative measures to reduce repeat incidents. Our accident record templates also meet the standards set out in the Health and Safety at Work Act. 

  • Keep NHS staff well trained

    Most nurses and doctors are in a constant cycle of training. With our personnel database, you can track the training of every member of staff, with alerts reminding you to manage and review training interventions. 

  • Access data locally or in the cloud and store data for 7 years

    The software can be hosted locally or from the Timestandard cloud so you can interrogate attendance and HR data from anywhere.  Time and attendance and payroll data can also be stored for 7 years so that future claims made by former full or temporary staff can be resolved quickly and fairly. 

An initial risk assessment can quickly determine the access control systems and software that will work for your NHS property, staff, patients and visitors
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